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UNCLASSIFIED Awards Progran Policy Guide. A.Processes and Procedures 4.1. Award Procedures FBI enployees are eligible to receive from the FBl, the Department of Justice (DOJ), and other federal agencies monetary and nonmonetary incentive awards and honorary awards in recognition of their outstanding performances and special acts. FBl employees are also eligible to receive nonmonetary awards fron nongovernment organizations. Incentive awards include all those listed in subsections 4.?. and 4.3.6. of this PG. Honorary awards include those listed in subsections 4.3.L. through 4.3.5. of this PG. Nominations for all awards are processed through. the FBI Awards Program. Upon approval, ceremonies are scheduled to present the selected. awards and honor the recipients, as the budget allows. An employee must not receive multiple monetary awards, or a combination of monetary awards and Time-Off Awards (TOA), for the same accomplishment. However, receipt of a monetary award or a TOA does not preclude an employee from receiving an honorary award for the same. accomphishment. To be eligible for an award, an employee must have, on his or her last performance rating, at Performance Wrap-Up). Only one award per employee can be submitted per pay period. Monetary awards cannot be paid to employees who have separated from the FBI.. FBI Awards Program funds cannot be used for the purchase of nonmonetary items, such as gift cards, challenge coins, or clothing, to be given to employees. 4.1.1. Name Checks, Indices Checks,and Nomination Process Every FBI employee nominated for an incentive award undergoes an administrative Ottice ot Protessional Responsibility (OpR) check. Any employee who is found to be the named subject of any OpR action-open, pending,or closed investigation or complaint-during the past three years will be subject to a name check All honorary award nominees undergo a name check, which gueries employee records retained by the following. OPR Secunity Division (SecD) InspectonDivision (INsD)) HRD Ollice.ofDiscidlinary.Appeals (ODA) Office of EaualEmpkoymentOpnortunit.Affairs (OEEOA) Omice ot the General Counsel (OGC) Any name check that returns findings on the nominated employee will be submitted to the AD. HRD. The AD, HRD will make a final determination on whether to preclude the employee from consideration. The decision of'the AD, HRD will be based on several factors, including historical. precedent, severity and recentness of the administrative action, and penalties imposed by the. 5 UNCLASSIFIED