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UNCLASSIFIED 5.3.9. Any unscheduled or permanent record. Questions concerning a record's schedule (i.e., temporary, permanent, or unscheduled) should be sent via electronic mail (e-mail) to b7E 5.4. The investigative, nontransitory, hard-copy records described in subsection 5.3. of. this PD must be destroyed during authorized disposition review, in accordance with FBI records retention schedules. 5.5. If the investigative, nontransitory, hard-copy records described in subsection 5.3. of this PD are created, scanned, verified, and imported by an FBIHQ division/FO/Legat other than the originating FBIhQ division/FO/Legat (e.g., an FBIhQ division/FO/Legat covering a lead), then the nonoriginating FBIHQ division/FO/Legat must send the original hard copies to the office of origin for preservation.. 6.1. The Office of the General Counsel (OGC) must provide legal and policy guidance to FBI personnel implementing this policy.. 6.2. All FBI personnel must comply with applicable FBI policies and procedures with respect to nontransitory, hard-copy records (needed for more than 180 days). Reference General Records Schedule (GRs) 5.2, "Transitory and Intermediary Records, Item 020 DIOG Advanced.Flectronic.Surveillance.and.Searches.Policy.Directive.and.Policy.Guide (0626DPG) DiqitalEvidence Policy Guide (0830pG) Field Evidence Manaqement Policy.Guide (0780pG) Self-Reoorting Requirements Policy Guide (1037PG) PD.0774D.Records.Management Standards.for.Scanned.Documents Deinitions and Acronyms 8.1. Definitions 8.1.1. Collected items: items and documents obtained by the FBI from a third party, including documents or items obtained via legal process (e.g., bank records or service provider records obtained via a subpoena, an NSl, a court order, or a warrant), and original volunteered documents, electronic media, or other items (e.g., receipts, original mailings with post marks, items that may contain fingerprints or other deoxyribonucleic acid [DNA] evidence, or electronic media containing documents, files, or photos). Collected items may constitute evidence and must be retained accordingly. 8.1.2.Electronic information system: an information system that provides access to computerized records and other information. 8.1.3. Federal Bureau of Investigation personnel: any individual employed by, detailed, or assigned to the FBI, including task force officers (TFO), task force members (TFM), task 3 UNCLASSIFIED