◆ SpookStack

UNCLASSIFIED Advanced Electronic Surveillance and Searches Policy Directive and Policy Guide (0626DPG). and DIOG subsection 18.6.2.7.6 ("ELSUR Requirements"). 4.3. This policy does not apply to notes taken by the Security Division's (SecD) Background Investigation Contract Services Unit (BIcsu) special investigators (SI) in connection with background investigations, Notes generated pursuant to Bicsu SI background investigation interviews are retained and destroyed by SIs in compliance with the terms of the annual basic ordering agreements (BOA) and are not FBI records nor uploaded into Sentinel. 4.4. This policy does not apply to foreign passports. They must be handled in accordance with the Self-Reporting Requirements Policy Guide (1037PG). 5.1. When a nontransitory, hard-copy record (needed for more than 180 days) is scanned and imported into Sentinel, the digitized version becomes the official record copy. 5.2.Nontransitory, hard-copy records must be, to the fullest extent practical, scanned and Scanned Documents. Documents containing text that are not available electronically must be scanned using optical character recognition (OcR) to ensure that the content is attaches (Legat) without sufficient scanning capabilities are encouraged to contact RMD. Document Conversion Laboratory (DocLab) for support. 5.3. With limited exception, hard copies of nontransitory records that have been scanned, verified, and imported into Sentinel must be destroyed by the originating FBIHQ division/FO/Legat. The investigative, nontransitory, hard-copy records outlined below must be maintained in their original hard-copy formats even after being scanned and imported into Sentinel.. 5.3.1. Investigative documentation that contains the handwritten text, markings, initials, or signature of a third party or non-FBI representative (e.g., a subject, a witness, a cooperator, or a partnering agency) and documents bearing the witnessed, handwritten. signatures of FBI personnel.. 5.3.2. Any original and notarized investigative document.. 5.3.3. Any investigative document containing an original seal or an embossment. 5.3.4. Any original or certified copy of legal process involving an investigation (e.g., a subpoena, a court order, or a warrant).. 5.3.5. Any original or signed copy of a national security letter (NsL) or a subpoena. 5.3.6. Any handwritten interview notes of FBI personnel. (See Domestic Investigations and Operations Guide [Di0G] subsection 18.5.6 for additional guidance.) 5.3.7. Any document required to be retained for financial audit purposes. 5.3.8. Any other investigative materials or documents having future evidentiary value or specifically required by applicable law or policy to be maintained in their original, hard-copy formats. 2 UNCLASSIFIED