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show only part of a photograph, indicate on the overlay the part of the photograph that is to be reproduced. Do not use paper clips on illustrations. They make marks which will reproduce when the illustrations are printed. Retouched photographs and drawings should be handled with special care. Retouching is done with water-soluble paint that is likely to flake off. Fingerprints show up on such material and cannot be removed. Large drawings should be ralled, not folded. Photographs must be kept flat. &, Identification. Since we shall receive thousands of iMustrations, it is important that each one be identified with the author's name and the name of the article to which it belongs. Put this information in the upper right-hand comer of a drawing (above the illustration ) and on the back of a photograph. Write lightly on the back of the photograph to avoid indentations. As an alternative, you can add this in- formation to the legend you attach to each illustrration. If you have several illustrations, number them in order and use the numbers on your legend list. 6. Legends. The legends, or descriptions to be printed below Hlustrations, should be typed in list for, double- spaced. Make two copies. Attach the original to the article. Cut up the first carbon and rubber cement each legend to its illustration. This assures proper correlation of legends and illustrations. Be sure to follow the style of the manuscript in spelling and in other details and to give credit, wherever needed, to the source supplying the illustration. 7. Further Suggestions. For further suggestions on the effective use of illustrations, we refer you to the booklet on illustrations which we are sending to you. Mailing Please send your manuscript and illustrative material by registered first-class mail or by express, When mailing photo- graphs, protect them with cardboard and mark on the out- side of the envelope: “Caution. Photographs. Please do not fold.” . Deadlines If the encyclopedia is to be published on schedule, the efforts of all contributors, advisers, editors, and others involved in its preparation mast be carefully integrated. This means that each contributor must mect the deadline agreed upon. if one person falls behind, publication may be delayed. Sample letter requesting permission to mee copyrighted material Gentlemen: 1 request permission to use the material specified below from your publication in an article I am preparing for the CATHOLIC YOUTH ENCYCLOPEDIA (and in future edi- tions and revisions thercof) to be published by the McGraw- Hill Book Company, Ine. (Cite author, title, and exact excerpts to be reprinted or reproduced from it.] It is understood, of course, that acknowledgment of the source of this material will be made in the Encyclopedia. Your consideration of this request will be greatly appre- ciated. A release form is given below for your convenience. The duplicate is for your files. Very truly yours, fe ee et i me SS I (we) hereby grant permission for the use of the material requested above. pee ee a i ee ce ne me me ea