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UNCLASSIFIED Community Outreach in Field Offices Policy Guide. 3.7.3. Recertifying Citizens Academy Alumni To maintain the integrity of the relationship between the FBI and the membership of the CAAA, each alumni member must undergo a recertification every five years that will determine if he/she has engaged in any activities that would preclude him/her from being allowed in FBI space.. The CAAA membership coordinator will send each member a package to include a re- certification application, privacy consent form, and letter of explanation. The forms should be returned to the membership coordinator in a sealed envelope with the name of the COs, field office and "confidential" lettered on the front of the envelope. This will ensure that all CAAA members' information is kept confidential. The COS/COC will forward all forms to the field office security office so a security risk assessment can be conducted. Upon completion, with negative results, the COS/COC will maintain the applications at the field office. In the event that positive results are returned for any member, the COS/COC will notify the local CAAA board for appropriate action, noting that the member will no longer be permitted to enter FBI space. Upon completion of the recertification process for members, an EC stating results must be uploaded with case ID b7E for reference 3.7.4. Proper Use of the *FBI Citizens Academy Alumni Association". Name/Logo ADICs/SACs determine whether their local FBICAAA is an appropriate group to use the name "FBI Citizens Academy Alumni Association" and are responsible for ensuring the group continues to conduct its activities in a responsible manner. When the group is approved, it may use "FBI Citizens Academy Alumni Association" on its letterhead, on all print and electronic media, and in the CAAA's correspondence (but not for any fund- raising or lobbying efforts) so long as it prominently places the following disclaimer: The CAAA is a private, nonprofit organization and is not a part of the FBI.". OGC reviewed and approved the logo for CAAAs, which contains the words "FBl Citizens Academy Alumni Association" around the crest in a uniformed font, with the division's name at the bottom half of the logo in a smaller font. The words encircle a. picture of an eagle and the American flag. Please note that CAAAs may not use the actual FBI Seal or any portion thereof as its. Iogo. Likewise, they may not use the words "Federal Bureau of Investigation"' or the initials "FBI' to convey the impression of FBI approval, endorsement, or authorization. without OGC's and OIC's written approval 17 UNCLASSIFIED