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|| [anaes CRT] | OUST |] HO FOL Ne . . C00819160 V. SELECTION PROCEDURES | Adminis? tration : One Co-Chairman, together with the Applications Director, is responsible for publicizing ths awards, serding.out the application forms, and organising the . seiection process which begins in the middle of February. It is the responsibil~ ity of the entire Comittee to erganize and carry out the selection of new uf Scholars. Therefore 311 menoers must understand tha complexities of the process and devote enough tine to the job. The Applications Directer and her secretary should become familiar. with their task as early in the acadomic year as pessible. The two should work together throughout the year, managing the selection of naw Scholars in such a way that the Co-Chairman in charge of applications is. called in oa policy matters only. " Application Forms the colloming forms are used in the Program: | 1A printed page describing the Progran. | 2. Instructions on the filing of applications. 3. Application blanks. _k. Persenal refarencs sheets, to be mailed directly to the Committee by the person serving as reference. 5. The travel insert. This form states that the Foreig Scholarship Program dees not have sufficient funds to cover travel to the United States. Applicants are.asked what their financial resources ara. A sot of application papers should not be considered complete without the state- ment concerning travel. Zhe Processing of Apel ications then initial letters of inquiry from applicants are received, they are read by the Applications Director and are answered in one of the following ways: a a a re nO Nae crete ts LORE NL ere Pe er 1. If it is epparent from the content of the letter that the applicant meets the minimm requirements of the Program, a set of application blanks will be mailed to hin. 2. If it is apparent that the applicant does not met the minimum require- ments, a. form letter of rejection is mailed out. encanta eesti etait Pre loss eae : considered, his! old file is checked and he is sent a letter containing: , _ | Whatever additional information is needed and stating whether he can be f 3. If the writer of the letter has applied previously and wishes to be re~. } 3 ; BoP | considered a contestant in the present competition. i 2 ike Spoedal letters of inquiry receive individual attention. {3 The Commlttes refuses to consider any applications which are received after ! 4 i February 20th. A form: ‘letter is sent te persons YWhosa applicaticns wero not ; te complete by that date.‘