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ALL INEORMATION CONTAINED Page 1 of 3 HEREIN IS UNCLASSIFIED DATE 08-02-2016 BYC32W33B91 NSICG UNCLASSIFIED FEDERAL BUREAU OF INVESTIGATION POLICY DIRECTIVE 0774D 1. Policy Directive Title. Records Management Standards for Scanned Documents. 2. Publication Date.. 2015-04-24 3. Effective Date. 2015-04-24 4. Review Date.. 2018-04-24 5. Primary Strategic Objective.. T6-Align technology and science to our strategic objectives. 6. Authorities: Title 36 Code of Federal Regulations (CFR) Section (S) 1235.50(e) 7.Purpose: The purpose of this policy is to ensure that the Federal Bureau of Investigation (FBI) consistently. applies the quality and format standards necessary to meet the FBI's business needs when converting hard copy textual and nontextual materials to digital images. 8. Policy Statement:. 8.1. All hard copy textual and nontextual documents that are scanned and converted to digital images must comply with the minimum requirements.. 8.1.1. Requirements for scanned images of textual documents can be found on the Records Management Division (RMD) Records Automation Section's (RAS Intranet page. 8.1.2. Requirements for image formats converted to Portable Document Format (PDF) can be found at RAS Intranet page. 8.1.3. Requirements for scanned images of primarily nontextual materials, such as maps and. photographs, can be found on RAS' Intranet page.. 9. Scope: This policy applies to all FBI programs, field offices (FO), FBI Headquarters (FBIHQ) divisions, and legal. attache (Legat) offices that procure and/or operate scanning devices for conversion of hard copy textual and nontextual materials into digital images for incorporation into a recordkeeping system. 10. Proponent: Records Management Division. 11. Roles and Responsibilities:. 11.1. RMD will periodically update the list of acceptable scanning formats and versions. 11.2. The Information Technology Infrastructure Division (ITID) will provide support to FBIHQ divisions, FOs, and Legat offices to ensure that scanners are operating in compliance with this policy.. 11.3. All FBI employees who procure and/or operate scanning devices for records purposes, including. serializing into Sentinel or other recordkeeping systems, must ensure that: 7/27/2016